Cookie and Privacy Notice
Dania Accounting is fully committed to respecting your privacy
In this Privacy Notice, we describe what types of personal data we collect, which purposes we use it for, and how long we may store it.
We also explain who we may share your personal data with and what privacy rights you have regarding our data practices.
Data controller
Dania Accounting is acting as a data controller for the personal data we collect from this website and for the most of information we process about our customers.
Our contact details are:
Dania Accounting ApS
Raadhuspladsen 16, M
1550 Copenhagen V
Denmark
VAT: DK41798459
We also act as a data processor when we process personal information of other people on behalf of our customers, for example, to manage payroll.
You can find information about how we handle personal data as a data processor in our Data Processing Agreement (DPA), which we send to you when you become our client.
Personal data we collect
We collect as minimum information as needed for our intended purposes. It may include, among other things, the following types of data:
Your name;
Address;
Position;
email address;
Phone number;
CPR;
Personal ID collected for AML purposes (in accordance with EU Anti-Money Laundering legislation);
Personal financial information used for accounting purposes (f.ex. income statement, tax summary, bank details).
How we use your data
We collect and process your information to understand your needs and provide you with a better service, and particularly for the following purposes:
Internal record keeping;
Replying to inquiry forms submitted by you;
Confirming meetings you have booked;
Customer service provided on the website chat;
So that we can contact you, when requested to do so by you;
Providing our accounting and payroll services;
Statistics for improving our website;
Marketing;
Legal basis
We always make sure that we have legal grounds for processing your personal data.
Depending on our purposes of using your personal data, the legal basis for processing may be:
The necessity to perform or enter into a contract with you;
Our legitimate interests, such as to keep your information in our customer relationship management (CRM) systems or direct marketing;
Compliance with our legal obligations, such as “know your customer” requirements, our duties under the Anti-Money Laundering legislation (AML);
Your consent in situations of using cookies on our website and sending you marketing information based on your preferences.
Disclosures and data sharing
Dania Accounting ApS which is located in Denmark (EU) work closely together with other companies in both EU and third countries, for providing our services. Whenever we share your personal data with our partners outside the EEA area we ensure that appropriate safeguards, such as standard data protection contractual clauses, are in place. We work with the following companies when providing our services:
| NAME | ADDRESS | COMPANY REGISTRATION NO. | DESCRIPTION OF PROCESSING |
|---|---|---|---|
| Dania Accounting Poland Sp. z o.o. |
Ul. Cyfrowa 6 71-441 Szczecin Poland (EU/EEA) |
PL5252547841 | Accounting tasks – including payroll processing |
| Simply.com A/S |
Højvangen 4 8660 Skanderborg Denmark (EU/EEA) |
DK31277477 | Host of data – mail and webserver |
| Caspio, Inc |
2953 Bunker Hill Lane, Suite 201 Santa Clara, CA 95054 USA (non-EU/EEA) |
EIN:77-0537220 | Host of data – customer management system |
| Danske Lønsystemer A/S |
Engholm Parkvej 8 3450 Allerød Denmark (EU/EEA) |
DK15611472 | Host of data – Payroll system |
| Visma Dataløn A/S |
Lautrupbjerg 6 2750 Ballerup Denmark (EU/EEA) |
DK48117716 | Host of data – Payroll system |
| SuperOffice Danmark A/S |
Delta Park 46 2665 Vallensbæk Strand Denmark (EU/EEA) |
DK20020695 | Host of data – customer management system |
| Dropbox, Inc. |
1800 Owens Street, Suite 200 San Francisco, CA 94158 USA (non-EU/EEA) |
EIN:26-0138832 | Host of data – document management |
| Microsoft Ireland Operations Ltd. |
One Microsoft Place South County Business Park Leopardstown Dublin 18 D18 P521 Ireland (EU/EEA) |
IE8256796U | Host of data – document management and team chat |
| Visma e-conomic A/S |
Langebrogade 1 1411 København K Denmark (EU/EEA) |
DK29403473 | Host of data – accounting software, document management |
| Dinero Regnskab ApS |
Vesterbrogade 1L, 6 1620 København V Denmark (EU/EEA) |
DK34731543 | Host of data – accounting software, document management |
| SAP SE |
Dietmar-Hopp-Allee 16 69190 Walldorf Germany (EU/EEA) |
DE143454214 | Host of data – accounting software, document management |
How long do we store your personal data
We store your personal data for as long as it is necessary for the purposes for which your data was initially collected or required by laws and regulations.
This means that we may keep your personal data for a certain period after the termination of our business relations when necessary for such purposes as accounting, payrolls, Anti-Money Laundering, and other legal requirements.
We will store your personal data for 5 years, unless Anti-Money Laundering legislation or other legislation requires us to keep your personal data longer.
Duration of the cookies used on this website varies from type to type and can be viewed in the Cookie Declaration under the details tab.
Security measures
We are committed to ensuring that your personal data is secure. To prevent unauthorised access or disclosure, we have placed suitable physical, electronic, and managerial procedures to safeguard and secure the personal data we collect from you.
Your privacy rights and how to use them
As a data subject, you have several rights concerning our use of your personal data. In particular, you have a right to:
Request access to your personal data;
Request correction of incorrect or incomplete information about you;
Request erasure of your personal data;
Request restriction of processing of your personal data;
Object to processing based on our legitimate interest;
Data portability.
Please note that the rights mentioned above are not absolute and are subject to limitations set by privacy laws. If you want to exercise your rights or get more information about them, contact us at:
compliance@daniaaccounting.com
Cookies
We use cookies and similar technologies on our website. Cookies help us provide you with better online content by enabling us to understand which pages you find more useful.
Some cookies are strictly necessary for our website to function correctly.
For the rest of them, we ask your permission.
This website use cookies from these companies:
• Cookiebot;
• Google;
• Zendesk;
• LinkedIn;
• Vimeo;
• Facebook;
• SoundCloud;
You can manage your consent preferences anytime and find more information about the cookies that we use in our Cookie Declaration by following this link:
You can also delete cookies stored on your device by using your browser settings.
Links to other websites
Our website may contain links to other websites of interest.
However, once you have used these links to leave our site, you should note that we do not control that other website.
Therefore, we cannot be responsible for the protection and privacy of any information you provide while visiting such sites.
This privacy statement does not govern such sites.
You should exercise caution and look at the privacy statement applicable to the website in question.
Changes to this Privacy Notice
We may occasionally update this privacy statement and encourage you to visit this page from time to time to ensure that you are happy with any changes and stay informed.
If you have any questions or concerns about this Notice, contact us by sending an email to:
compliance@daniaaccounting.com
You can also contact Data Protection Authorities in a country where we provide our services to you.
Complaints
You can submit a complaint related to our handling of
your personal data to the supervisory authority in Denmark:
Datatilsynet
Carl Jacobsens Vej 35
2500 Valby
Denmark
dt@datatilsynet.dk
Last update of this Cookie and privacy notice: 11.11.2020